Physician's Choice AI Agent V1

Effective Date: August 25, 2025

Last Updated: August 25, 2025

1. Acceptance of Terms

By accessing and using the Physician's Choice AI Agent V1 ("System"), you agree to be bound by these Terms of Use and all applicable laws and regulations. This System is designed exclusively for healthcare professionals and authorized medical personnel.

2. Authorized Use

This System is intended solely for:

• Medical procedure documentation and management
• Surgical inventory tracking and cross-referencing
• Healthcare team coordination and communication
• Statistical analysis of surgical procedures and supplies

3. User Responsibilities

Users must:

• Maintain accurate and up-to-date information
• Use secure, alphanumeric passwords as specified
• Immediately report any security breaches or unauthorized access
• Comply with all applicable healthcare regulations and institutional policies
• Use appropriate professional language and maintain system integrity

4. Prohibited Activities

Users are strictly prohibited from:

• Using offensive, inappropriate, or unprofessional language
• Attempting to circumvent security measures
• Sharing login credentials with unauthorized individuals
• Using the system for non-medical purposes
• Attempting to access data beyond their authorization level

Security Measures

Marcus1Media, LLC implements industry-standard security measures including:

• Encrypted data transmission and storage
• Role-based access controls with approval workflows
• Secure authentication with alphanumeric password requirements
• Regular security monitoring and auditing
• Isolated private notes sections for individual users

User Security Obligations

Users acknowledge that system security requires:

• Keeping login credentials confidential and secure
• Logging out completely when session is complete
• Using secure networks and devices when accessing the system
• Immediately reporting suspected security incidents
• Regular password updates as required by institutional policy

Limitation of Liability

While we implement robust security measures, users understand that no system is completely immune to security risks. Marcus1Media, LLC shall not be liable for damages resulting from unauthorized access due to user negligence or failure to follow security protocols.

Protected Health Information (PHI)

IMPORTANT: This system is designed for procedure data management and does NOT store individual patient records or Protected Health Information (PHI) as defined by HIPAA. The system focuses on:

• Surgical procedure templates and protocols
• Medical equipment and supply specifications
• Healthcare team roles and responsibilities
• Inventory management and usage statistics

HIPAA Safeguards

Should any PHI inadvertently be entered, the following safeguards apply:

• Administrative Safeguards: Role-based access with approval requirements
• Physical Safeguards: Secure data centers with restricted access
• Technical Safeguards: Encryption, access controls, and audit logs

User Obligations

Healthcare professionals using this system must:

• Avoid entering patient-specific information or PHI
• Focus on procedure protocols, not individual patient cases
• Report any inadvertent PHI entry immediately
• Follow their institution's HIPAA policies and procedures

Data Collection

We collect only necessary information for system functionality:

• User account information (name, email, role, credentials)
• Procedure templates and surgical protocols
• Medical equipment and supply specifications
• Usage statistics and system interaction data
• Private user notes (encrypted and isolated)

Data Processing

Data is processed to:

• Provide medical procedure management functionality
• Generate usage statistics and cross-referencing
• Maintain system security and audit trails
• Support healthcare team coordination

Data Storage and Security

• All data encrypted at rest and in transit
• Stored in secure, HIPAA-compliant data centers
• Regular backups with secure recovery procedures
• Access logs maintained for audit purposes
• Data retention policies aligned with healthcare regulations

User Rights

Users have the right to:

• Access their personal account information
• Request correction of inaccurate data
• Request deletion of personal data upon account termination
• Export their private notes and procedure data

Professional Standards

By using this system, healthcare professionals agree to:

• Maintain the highest standards of professional conduct
• Use the system only for legitimate medical purposes
• Ensure accuracy and completeness of entered data
• Respect the confidential nature of medical information
• Follow all applicable medical ethics guidelines

System Integrity

Users are responsible for:

• Reporting system errors, bugs, or security vulnerabilities
• Using appropriate and professional language in all interactions
• Maintaining current and accurate contact information
• Participating in required training and updates
• Adhering to role-based access limitations

Compliance Monitoring

Users understand that:

• System usage may be monitored for security and compliance
• Inappropriate language or behavior will result in account restriction
• Violations may be reported to institutional authorities
• Regular compliance training may be required

Acknowledgment

By creating an account and using the Physician's Choice AI Agent V1, users acknowledge:

• They have read and understood all policies
• They agree to comply with all terms and conditions
• They understand their responsibilities as healthcare professionals
• They consent to appropriate system monitoring for security
• They will immediately report any violations or concerns

System Provider: Marcus1Media, LLC

System Name: Physician's Choice AI Agent V1

Compliance Inquiries: Contact your institution's Specialty Coordinator or Administrator

Technical Support: Available through your healthcare institution